EVENT RULES AND REGULATIONS
All exhibitor lanyards are claimed on site at the Exhibitor Check-In table located at the event load-in/out (see map below). You are required to wear the lanyard at all times when on event grounds and visible by event staff. If a staff member is splitting a shift with someone, it is their responsibility to make arrangements to transfer their lanyard to that person. Our staff can hold lanyards for you at the Exhibitor Check-In table. If you are unsure how many lanyards come with your participation, please reach out to Rick Krueger at firstname.lastname@example.org. Additional lanyards can be ordered in advance with our Show Service Order Form or purchased on site at the Exhibitor Check-In table located at the event load-in/out (see map below) Each additional lanyard is $10.00. Orders must be placed by September 22.
Exhibit areas must be staffed from 1 pm – 5 pm, and the areas must be completely set and staffed by 12:30 pm. Under no circumstance should your exhibit area be without a staff person.
All staff on-site setting up and working during show hours must be 21+.
All staff (attendees, exhibitor, etc.) must be 21+ during show hours, including load-in and load-out hours. No exceptions. Please have photo ID easily accessible.
Children are not allowed during load-in and load-out times or during the event.
Garbage & Excess Product Disposal
Please be sure to keep your trash and recycling organized for the cleaning team before, during and after the event. After the event, please place your trash and recycling in front of your table. You can rent small black trash cans (Show Service Order Form) but if you plan to have large amounts of trash, empty bottles or cans, etc., we suggest you bring your own large trash can/drum.
If you have alcohol left over after the show, you MUST take it with you. Giving attendees excess alcoholic product is illegal.
This venue is unable to accept advance shipments, and any early delivery will not be accepted with return fees the responsibility of the sender. The best method for delivering product to the event is to bring everything with you during setup. If you have questions or would like to discuss a shipment sent to the Minnesota Monthly office, please reach out to Rick Krueger | email@example.com
Exhibit Space Amenities
Your exhibit fee includes a 6’ table with a black linen. If you serve food, you will get an additional skinny 6’ prep table with linen. We highly suggest that you bring your own branded table cloth to elevate your booth and branding opportunity at the event. There is no pipe/drape or carpeting. All areas of the event are outside. It is suggested that you bring a 10×10 tent for your space.
NOTE: If you have secured a Temporary Food Permit, a tent is required.
Ice, bus tubs, water pitchers and dump buckets will be provided to exhibitors sampling beverages.
Sampling supplies are NOT provided. Exhibitors are responsible for providing their own bottle openers, corkscrews, bar rags, product and personnel.
Guests will be provided with a sampling glass at the entrance to the event.
If you need access to electricity, you must pay for it via the Show Service Order Form. The maximum power supply that is available is 120v/ 20amp. Orders must be placed by September 22.
Exhibitor Space Guidelines
– Exhibit Display / Signage Restrictions: Please be sensitive of your neighbors when setting up your display area. All signage materials must be contained within the realm of your space/table. The event team reserves the right to have your area adjusted should we find you are obstructing your neighbor. You are not permitted to hang signs outside of your space. Signage must look professionally made.
– Tents: All tents must be secured by water ballasts or other weighted means. Absolutely no staking will be permitted.
NOTE: If you have secured a Temporary Food Permit, a tent is required
– Literature and Noise Restrictions: Interviews, demonstrations, and distribution of literature must be done within the exhibitor’s space. You may not “work the aisles.” Amplified systems, loud music, or other noise which interferes with other exhibitors is prohibited.
Food & Beverage Vendors
TENT REQUIREMENTS | Any vendors providing food or beverage samples that require a Temporary Food Permit at the event must be located under a tent. This can be self-secured or rented from Greenspring Media’s Show Service Order Form.
Hand-Washing Stations You are required to have hand washing supplies if you are sampling food or serving beverages. Greenspring Media will supply hand-washing stations to meet the Health Department guidelines.
Load-In and Load-Out
Load-in will begin at 10 am. | Exhibit areas must be staffed from 1 pm – 5 pm, and the areas must be completely set and staffed by 12:30 pm.
MAIN ENTRANCE | 10 am – 12 pm
We suggest you use the main entrance on Broadway St. to move into the space. You will have 15 min to unload your vehicle, and deliver your product to your table. Please bring your own dolly and/or cart for moving your product. None are available for rent.
The Exhibitor Check-In table is located here, and is where you collect your badges and any other rented Show Service items.
VECTOR PATH | 10 am – 11:30 pm
If you are an exhibitor with a large amount of supplies, a trailer or a freight truck, you can use the Vector Path for load-in/out.
We are scheduling these times to make the process smoother. We will have you sign up at this link: Vector Path Load-In
We will allow two vehicles up at a time. You will unload your materials at the top of the path, and then proceed to move your vehicle to your chosen parking lot. You will be given a max of 20 min to unload and move your vehicle, then return and set up your space.
Please be careful of shrubbery along this path, any damage may result in a fine.
There are a number of surface lots available for you to park in, close to CHS Field. You can find these at this link: CHS Field Parking Map.
*Please note that these lots are pay lots, and there is no parking onsite at CHS Field. Vehicles that park in the CHS Lot or under the bridge behind the field, are subject to tow and removal as they can prevent emergency service vehicles from gaining access to the field.
Please abide by all posted parking rules when parking in the surrounding lots.
Load-Out will begin promptly at 5 pm