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Home Sponsored How to Deal with Angry Customers
    Sponsored

    How to Deal with Angry Customers

    No matter how tight a ship you run, you can’t please everyone. Some customers will get upset, irritable, or downright irate. Here are eight tips for dealing with angry customers.
    By
    Society Insurance
    -
    May 30, 2022
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      How to deal with angry customers - Society Insurance

      Get on a First-Name Basis

      When you approach the customer, introduce yourself and ask for their name. This simple action can have an impact on de-escalating the customer’s frustration. By using names, it helps shift the interaction from being between a customer and an employee to between two individuals.

      Clarify the Problem

      When you take an order over the phone, you repeat the order back to the customer to make sure you’ve heard everything correctly. Doing the same thing—clarifying the customer’s problem—demonstrates you’ve really been listening to their problem, and you genuinely care. It also gives them the chance to correct you before you find a solution to their problem.

      Fix the Customer’s Problem

      The operative phrase here is the customer’s problem. It’s an important distinction to make, because the customer probably doesn’t care much about your problem; they want theirs fixed. So if they came to try your specialty but you’re sold out, don’t bother telling them about how your supplier ran short this week—it’s not their problem. Instead, find a way to either solve their problem or make it up to them.

      Apologize in Earnest

      After you’ve fixed their problem, make sure to give an earnest apology. Try to avoid using the word ‘sorry,’ as it can come across as trite and worn out. Instead, try using phrases like the following:

      • “I apologize for the mistake…”
      • “Thanks for your patience…”

      Check in on Other Customers

      Attention shouldn’t be like pie: more for one customer doesn’t need to mean less for the others. Depending on how intense the situation with the upset customer was, it could have a negative impact on the other guests’ experiences. Therefore, it’s important, after you’ve fixed the main problem, you or your staff check in on the surrounding tables, giving them a bit of extra attention so they know they’re valued and appreciated.

      Follow Up

      Before the customer leaves, make sure you check in with them once more. Following up a final time demonstrates you’re not just focused on getting them out of your hair, but you’re invested in providing a great experience. This also provides one more chance to make things right if they’re still upset.

      Develop Standard Operating Procedures

      Developing standard operating procedures for dealing with upset customers can make things more straightforward, and increase the level of success you have in improving guests’ experiences. Consider having plans for when your restaurant does the following:

      • When should your staff escalate to the manager?
      • In what instances should food or beverages be comped?

      Take a Moment for Yourself

      Sometimes it may seem like you absorb a customer’s anger by fixing their problem. Take a moment to yourself and let go of that negativity. Remind yourself the customer was upset with their experience—not you, personally.

      Society Insurance Has Your Back

      Society’s comprehensive restaurant insurance and bar insurance is always tailored to the unique needs of your business. To learn more, get in touch with your local Society agent today.

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        Society Insurance
        As a policyholder-owned company that’s been in business for over 100 years, Society Insurance understands that your business is your livelihood and it’s our job to do all we can to protect it. No insurance company matches our extensive industry knowledge or in-depth insurance policies crafted especially for Minnesota restaurants and bars.

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